Adding tasks

In the Tasks application that's available as a part of NICeMail, you can add tasks via various different methods.

Add a Personal task

1. Login to https://mail.gov.in/ 
2. You can either navigate to the Tasks section on the left pane.
3. Click New task from the top-left corner. Once the create task window pops up, mention your Task title and an assignee.
4. Select Personal tasks from the drop-down list. Select the category in which the Personal task should fall under. The category in the example below is General.
   
5. Add a suitable description for the task created. 
6. Click Save.

Add a Recurring task

1. Login to https://mail.gov.in/ 
2. You can either navigate to the Tasks section in the left pane or create your task using any other method. Once the create task window pops-up, mention your Task title and an assignee.
3. Select the appropriate task type—Group or Personal tasks, and Category, if needed, from the drop-down lists.
4. Once done, click the recurring icon to open the Recurrence pattern settings.
5. Choose the recurrence pattern suitable to you and then click Save.
   
6. After adding other necessary details to the task, click Save.

Add subtask

1. Login to https://mail.gov.in/ 
2. You can either navigate to the Tasks section in the left pane or create your task using any other method. Once the create task window pops-up, mention your Task title and an assignee.
3. Select the appropriate task type—Group or Personal tasks, and other necessary details.
4. In the Subtasks section, mention the task name and the assignee. Hit the enter key to save the Subtask. You can add as many subtasks as you want and assign anyone from the organization for the same.
   
5. Once done, click Save to create the overall task.

Multiple ways to create a task

Add using the New Task button

1. Login to https://mail.gov.in/ and navigate to Tasks from left pane.
2. Click the New Task button in the left pane.
   
3. Enter your task name and other required details in the Add task pop-up.
4. Once done, click Save.

Add Task using Smart Create menu

Smart Create allows you to create tasks right from within the emails you receive. 

1. Login to https://mail.gov.in/ 
2. Navigate to the mail from which you wish to create the task from. 
3. Select the text you want to add as a task. The Smart Create menu will pop up.
4. Click the Create Task icon.
   
5. The text you selected will be added as the Task title and description. You can edit them and add other details as well according to your requirement.
6. Once done, click Save.

Add Task from Mail View pane

1. Login to https://mail.gov.in/ 
2. From any email, click the More Actions icon.
3. From the drop-down, click Add to and then choose Tasks.
   
4. The subject of the email will become the title of the Task and the whole email will be added to the description. You can edit them and add other details as well according to your requirement.
5. Once done, click Save.

Add Task from Mail Listing pane

1. Login to https://mail.gov.in/ 
2. Right-click any email you would like to add as a task.
3. Click Add to and then click Tasks.
   
4. The subject of the email will become the title of the Task and the whole email will be added to the description. You can edit them and add other details as well according to your requirement.
5. Once done, click Save.

Add Task from Views

1. Login to https://mail.gov.in/ and navigate to Tasks from the left pane.
2. From any View and design mode, click the + icon.
   
3. Enter the Task title and @mention the assignee.
4. And then press the enter or return key in your keyboard.

Add Task using Cheatsheet

Tasks offers a few pre-defined hacks to create or add your tasks. Using the below-mentioned format, you can add tasks by sending an email to yourself. The subject of your email will be added as the 'Task Title' and the content of the email will be added as the 'Task Description'.

You can easily access the Cheatsheet in the Tasks section by navigating to the More Actions icon and clicking Cheatsheet.

Import tasks

You can import tasks from any other application or desktop anytime into the Tasks application. You can import tasks uploading a CSV file. 

Add Custom fields to your tasks

Every organization is different. You might want your organization users to add more information to your tasks. For example, if you work in the construction field, you might want your users to add the location of the project they add tasks for. In such cases, you can add a custom field.

Custom fields are specific to the group you create them for. To add a custom field,

1. Login to https://mail.gov.in/ .
2. If you want to add Custom fields for your Personal tasks then select Personal tasks from the LHS menu. 
3. Click the More Actions icon and navigate Task settings.
   
4. Under the Task Settings, navigate to the Custom fields section.
5. Select the field type.
   • Text field: You will have to type in the value. The field will accept alphabets, numbers, and special characters.
   • Numeric: You can give in any number as the value. It can be a whole number or a decimal number.
   • Dropdown: You will have to provide a set of values by clicking Add option from which one of the choices can be selected as a value.
   • MultiChoice: You will have to provide a set of values by clicking Add option from which one or more choices can be selected as values.
6. You can make the Custom field mandatory for the users to fill during task creation by enabling the Mandatory toggle.
7. Check the preview generated and once you are satisfied with the result, click Create.